Privacy notice
Last updated 9 November 2026.
This notice explains what personal information Courtside Travel Co. collects through courtsidetravel.co, why we collect it, who helps us look after it and the choices you have. Courtside Travel Co. is operated by Nextwave Bet LLC (“Courtside”, “we”, “us”). If you have a question, email team@courtsidetravel.co.
What we collect, and why
We only collect what you type into the site’s forms, what your group organizer adds about you, and a small amount of technical information needed to run the site safely.
- Invitation codes. When you enter a code, we check it against our invitation list and record that it was used and when. Each attempt is logged with the time, the result and a scrambled (hashed) form of your IP address, not the address itself, so we can stop misuse. The invitation list may hold the name, email and mobile number of the person the invitation was issued to.
- Trip requests. Your name and email, the weeks that could work, your group size (players and non-playing partners) or your party, your tennis level and preferred tennis rhythm, any notes you add, and the invitation code you used, if any. We use this to review your request, reply to you and prepare a proposal.
- Waitlist sign-ups. Your email, your name if you give it, what you’re interested in, and when you signed up. We use it only to tell you about the trips you chose.
- Host applications. Your name, email, where you coach, who introduced you (optional), your background, your community and where you’d like to take them. We use it to review your application and arrange a conversation.
- Groups and travelers. If you organize a group: the group name, your name and email, the weeks you asked about, your numbers, tennis rhythm, how you’d like payment to work and your notes. If you add someone to your group, you give us their name and email. Each traveler can then tell us whether they’re coming, their role (player or non-playing partner), tennis level and rhythm, room and roommate preferences and interests.
- Care notes (optional). The preferences form has a free-text box for anything we should know. What you write there may include health, dietary or accessibility information. It is entirely optional: share only what you’re comfortable with, and we use it only to look after you on the trip.
- Arrival details. Your arrival airport, date, flight number and time, so we can plan your transfer.
- Concierge requests. What you ask us to arrange (for example an extra night or an activity), your preferred timing, and our replies, options and any costs.
- Proposals and payments. Your personal proposal (dates, room, inclusions and prices) and a record of what is due and paid: payer name and email, amount, type (deposit or balance), status and dates. No card or bank details are collected on this site; payment instructions are sent separately.
- Analytics (only if you allow it). If you choose “Allow” on our cookie banner, Google Analytics records how you use the site: pages viewed, the kind of device and browser, rough location (country or city) and how you arrived. We never send it your name, email, invitation code or group links.
Other travelers in your group see your name, your role, whether you’re coming and whether your planning is complete. The organizer of your group may also have access to the planning details travelers in the group share through the site.
Where your information is kept
- Google Workspace and Google Sheets. Everything you send through the site is stored in Courtside’s own Google Workspace account.
- Vercel hosts the site. Like any web host, it processes your IP address and basic request information to deliver the pages.
- Our email delivery provider sends the emails the site generates, such as the notification our team receives when you send a request, join the waitlist or apply to host.
- Google Analytics, only if you allow analytics cookies.
These providers are located in the United States and elsewhere, so your information may be transferred to, stored and processed in countries other than your own.
Cookies and storage on your device
| Name | What it does | How long |
|---|---|---|
cs_session | Remembers that you entered a valid invitation code. Needed for the site to work. | Until you clear it in your browser |
cs_member | Remembers which group you belong to, so you can come back to your group and trip pages. Needed for the site to work. | Until you clear it in your browser |
courtside-consent | Stored in your browser: your analytics choice (Allow or No thanks). | Until you clear it in your browser |
courtside-concept-v2 | Stored in your browser: your unfinished trip request (including the name, email and notes you typed) so you don’t lose your progress. It stays on your device. | Until you clear it in your browser |
_ga, _ga_… | Google Analytics cookies. Set only after you choose “Allow”. | Until you clear them in your browser |
All of the site’s cookies and browser storage are kept until you clear them in your browser. You can change your analytics choice at any time with “Cookie settings” at the bottom of every page.
How we use and share it
We use your information to answer your questions, plan and run your trip, keep the site secure and, if you allow it, understand how people find Courtside. We do not sell your information. We share it with hosts, suppliers (such as accommodation, tennis clubs and transport), service providers and professional advisers as needed to run Courtside, and where required by law.
How long we keep it
We keep your information for as long as needed to run trips, and for as long as the law permits for our records.
Your choices and rights
You can ask for a copy of the information we hold about you, ask us to correct it, or ask us to delete it, by emailing team@courtsidetravel.co. You can withdraw analytics consent at any time with “Cookie settings”.
Children
Courtside trips are booked by adults. The site is not meant for anyone under 18 to make a request or booking.
Changes to this notice
If we change how we use your information, we’ll update this page and the date at the top.
Contact
Nextwave Bet LLC, operator of Courtside Travel Co. · team@courtsidetravel.co